Walk into every renewal with leverage
Renewals are decided by whoever knows the position better. LICENSEWARE centralizes your contracts and renewals, shows your true entitlement against live usage, and lets NEO read the agreement for risk, benchmarks, and a negotiation playbook.
The problem
The quote arrives before your position is ready
Quantity reductions on agreements like Microsoft EAs only apply at renewal, so the renewal window is the one moment leverage exists, and it's the one most teams miss.
Auto-renew lock-in
Contracts live in inboxes and renewal dates surface late, often after the auto-renewal clause has already triggered.
Quantities never trimmed
Teams renew at last year's counts plus an uplift, carrying every idle seat into another multi-year term.
No independent read
The vendor's proposal goes unchecked against real usage and market benchmarks before it's signed.
How it works
Be ready well before the renewal date
Centralize the contracts. Prove what's actually used. Let NEO build the negotiation case.
Every agreement, license, metric, and renewal date in one system of record, with dashboards and email reminders so nothing auto-renews or lapses unnoticed.
Link entitlements to live deployment and usage data to see exactly which seats and editions can be reduced before you renew.
NEO reads the uploaded contract and returns a risk assessment, market benchmarks, and a negotiation playbook in minutes.
The apps that do the work
Contracts, position, and the negotiation case
Renewal leverage is contract clarity plus usage truth. LCM holds the agreements and dates, the deployment apps prove what's used, and NEO turns it into a position you can negotiate from.
License & Contracts Manager
Centralizes contracts, licenses, and renewals with full vendor, commercial, and renewal metadata. Tracks renewals through dashboards and configurable reminders, and turns uploaded PDFs into the input for AI contract analysis.
Microsoft Deployment Manager
Powers Microsoft EA renewals: surfaces inactive accounts to reharvest, E5-to-E3 and F3 downgrade potential from real usage, and the deployment evidence to reduce quantities at renewal.
Microsoft Entitlement Manager
Holds the Microsoft entitlement baseline so renewal proposals can be checked against what you actually own, not just what the vendor proposes to sell.
NEO
Reads contracts uploaded to LCM and delivers full risk assessments, market benchmarks, and negotiation playbooks, analysis that would otherwise take a legal team days per agreement.
Works alongside
LICENSEWARE made our Microsoft Enterprise Agreement renewal simple. All of the complex manual work was removed entirely, allowing us to focus on the important assessment of the Microsoft 365 E5 technology stack and the complex commercial discussions, which resulted in a very smooth process and a quality outcome.
Gareth Hawkins
Head of IT, Wessex Water
Our primary requirement was a licence repository to replace a spreadsheet. Licenseware met it almost immediately, quickly improving our records, workflow, and licence compliance, and they keep shaping the tool by engaging directly with end users.
What you get
A renewal you control
Walk in with the dates handled, the quantities justified, and the contract already read.
0
Surprise auto-renewals
A single calendar of contracts and renewal dates with reminders, so nothing lapses or locks in unnoticed.
E5 → E3
Quantities justified by usage
Reductions backed by deployment evidence, ready for the one window where quantity changes apply.
Days
Contract read, not weeks
NEO surfaces risky clauses and benchmarks pricing in minutes, work that used to take a legal team days per agreement.
Prep your next renewal now
Load your contracts, connect usage data, and let NEO build the negotiation case. Pay only for what you analyze.
Plans
Pricing that scales
with your estate
Start with one-off analysis, move to a subscription as your needs grow. Pick what you use, pay only for what you need.
PAYG
Pay as you go
From
$1 / device
one-off
- Consumption-based pricing
- Any apps or all apps, on-demand
- Volume discount applicable
Chill
For smaller estates
≤ 1,000 devices
$150
per month
- Contract and license management
- Software inventory analysis
- Instant answers to licensing questions
Core
For larger estates
> 1,000 devices
$3.36 / device
per year
- Everything from the Chill plan
- API connectors for any data source
- Premium support with onboarding
Advanced
For complex estates
> 1,000 devices
Custom
via partner or direct
- Everything from the Core plan
- Advanced analysis for complex vendors
- Extended support by SAM experts
Volume discounts and multi-year terms available — tell us about your estate.
Blogs
Further reading